1) Objects:
Using Persian literature (Shahnameh as a sample literature) to foster
dialogue and debate amongst people to help understanding and networking as a
way of integrating a minority population in the wider society. It also uses the
arts and literature by showcasing Persian culture for the advances of humanity
and education of the general public. Friends of Shahnameh is not for profit
organisation.
2) Powers:
Friends of Shahnameh shall have the following powers to:
Raise funds and apply for, invite, obtain, collect and receive
contributions, grants, subscriptions, fees and otherwise.
Employ any paid worker to assist in the attainment of the aims of
the group.
Rent or own property and equipment necessary to achieve the aims.
Affiliate to any local or national group or association that the
Management Committee decides is appropriate and disaffiliate from any group or
organisation if continued affiliation be, in the Management Committee’s view,
against the interests of the group.
Do all such other lawful things as shall further the attainment of
the aims.
3) Membership:
Membership of the group shall be open to individuals interested in
culture and Persian literature.
The Management Committee may terminate any membership of any
member bringing the group into disrepute. The member concerned shall have the
right to be heard by the committee before a final decision is made. All
members will be subject to the constitution and codes of conduct adopted by the
group. All members will be subject to the constitution and codes of
conduct adopted by the group.
4) The Management Committee:
The Management Committee shall manage and control
the affairs of the group and shall consists of 3 members (Chair, Secretary,
Treasurer who can act as the promoter, too). The Management Committee may lay
down procedures for the introduction of prospective new members. All members of the Management Committee must
be current members of the group.
keep accurate accounts of the Finance of the
group through the Treasurer and to provide the annual account for the Annual
General meeting.
The proceedings of the Management Committee
shall not be invalidated by any vacancy among their number or by any failure to
appoint or any defect in the appointment or qualification of a member.
No person shall be appointed as a member of
the Management Committee who is aged under 18
No person shall be entitled to act as a
member of the Management Committee whether on a first or any subsequent entry
into office until after signing in the minute book of the Management Committee
a declaration of acceptance and willingness to act in the trusts of the Club.
5) Meetings
and Proceedings of the Management Committee:
The Management Committee
shall hold at least two ordinary
meetings each year.
The chairperson shall act as
the chair at meetings of the Management Committee. If the chairperson is absent
from any meeting, the members of the Management Committee present shall choose
one of their number to be chairperson of the meeting before any other business
is transacted.
There shall be a quorum when
two/third members of the
Management Committee are present at the meeting.
The Management Committee
shall keep minutes, in books kept for the purpose, of the proceedings at meetings
of the Management Committee and any sub-committee.
The Management Committee may
from time to time make or alter the byelaws of the group. Any such addition or alteration to the
byelaws must be laid before the next Annual General Meeting of the group for
ratification. No byelaw, rule, standing
order or other regulation may be made which is inconsistent with this
constitution.
The Management Committee may
appoint one or more advisory or sub-committees consisting of two or more
members of the Management Committee for the purpose of making any enquiry or
supervising or performing any function or duty which in the opinion of the
Management Committee would be more conveniently undertaken or carried out by a
sub-committee: provided that all acts and proceedings of any sub-committee
shall be fully and promptly reported to the Management Committee.
The Management Committee
shall ensure that at all times the group and its members shall comply with all
legal requirements in force from time to time and any rules appertaining to the
conduct of the activities being undertaken.
6) Annual
General Meeting:
There shall be an annual
general meeting of the group which shall be held each year within two months of the end of the
group’s financial year or as soon after as is practicable.
Every Annual Ggeneral Meeting
shall be called by the Management Committee.
The chair of the group shall
be the chairperson of each Annual General Meeting, but if they are not present,
before any other business is transacted, the persons present shall appoint a
chairperson of the meeting.
The Management Committee
shall present to each Annual General Meeting the report and accounts of the group
for the preceding financial year.
Nominations for election to
the Management Committee must be made by members of the group in writing and
must be in the hands of the Secretary to the Management Committee at least 14 days before the annual general
meeting. The person nominated must confirm in writing his or her willingness to
stand. Should nominees exceed vacancies, election shall be by ballot.
7) Procedure
at General Meetings:
The Secretary or other person specially
appointed by the Management Committee shall keep a full record of proceedings
at every general meeting of the Club.
There shall be a quorum when at least 2 of the number of the Management Committee are present at
any general meeting.
If after 30
minutes from the time stated for the commencement of the meeting there are
still insufficient members present to form a quorum, the meeting shall be
adjourned to another time and place. The adjourned meeting shall take place
within 42 days of the date of
the original meeting, or as soon after as is practicable.
8) Receipts and Expenditure:
The funds of the group,
including all donations, contributions and bequests,
shall be
applied only in furthering the objects of the group.
9) Notices:
Any notice required to be
served on any member of the Club shall be in writing and shall be served by the
Secretary or the Management Committee on such member either personally or by
sending it electronically or through the post in a prepaid letter addressed to
the member at his or her last known address in the United Kingdom, and any
letter so sent shall be deemed to have been received within 10 days of posting.
10) Alteration
to the Constitution:
The constitution may be altered by a resolution
supported by not less than two-thirds
of the members present and voting at a general meeting. The notice of the general
meeting must include notice of the resolution, setting out the terms of the
alteration proposed.
11) Dissolution:
If the Management Committee decides that it is
necessary or advisable to dissolve the group it shall call a meeting of all Committee
members, of which not less than 21
days’ notice (stating the terms of the resolution to be proposed) shall be
given. If the proposal is supported by voting the Management Committee shall
have power to realise any assets held by or on behalf of the group. Any assets
remaining after the satisfaction of any proper debts and liabilities shall be
given or transferred to such other institution or institutions having objects
similar to the objects of the Club as the members of the group may determine.
12 Arrangements
until first Annual General Meeting
Until the first annual general meeting takes
place this constitution shall take effect as if references in it to the
Management Committee were references to the persons whose signatures appear at
the bottom of this document.
This constitution was adopted on the date mentioned
below by the persons whose signatures appear at the bottom of this document.
Adopted:
Signed ……………………………………….
……………………………………….
……………………………………….
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